Hospitality Services Assistant

Gunderson Dettmer is the only business law firm of its kind - exclusively serving the global venture capital and emerging technology marketplace. With 400 attorneys in eleven offices - from Silicon Valley to Singapore - we innovate for innovators, accelerate entrepreneurship, and help build companies at every stage of the growth lifecycle. We are committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. 

Benefits

In addition to offering competitive salaries, we also offer an excellent benefit package, which includes full medical, dental and vision coverage; 401(k) Profit Sharing Plan; Flexible Spending Account and Paid Time Off. 

Job Description

Gunderson Dettmer has an opening for a Hospitality Services Assistant in our San Diego Office.  We are looking for candidates who will thrive in a small office environment.  This position will offer the right candidate the opportunity to be a part of a collaborative administrative team.

Job Responsibilities

• Primary responsibility to Reception, Hospitality and Office Services.
• Answer phones, greet and direct clients and guests, adhering to security protocol.
• Conference room management, including scheduling conference rooms and maintaining appearance and supply levels.
• General administrative duties such as filing and data entry.
• Coordinate catering.
• Responsible for office supply inventory including ordering, organizing, stocking supplies.
• Maintain the overall cleanliness of kitchens, supply rooms and conference rooms.
• Process incoming and outgoing mail with all major shipping companies and USPS
• Arrange for couriers and messenger services.
• Oversee postage machine and copier/printer usage; place service calls as necessary.
• Assist with office moves and new office setups.
• Assist with large-scale copy/print/scanning jobs and large mailing projects.
• Perform other general administrative duties as assigned.

Job Requirements

• Minimum of one year of administrative experience in a law firm or professional services firm. 
• Prior experience in a receptionist role.
• Proficiency in Microsoft Word and Outlook, with knowledge of Excel and PowerPoint.
• Superior organizational skills and ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal.
• Strong attention to detail.
• Exceptional customer service skills.
• Ability to work overtime.

Educational Requirements

• BS/BA degree preferred. 

Status

• Full Time, Non-Exempt

Schedule

• This role will require in office work Monday - Friday, 8:00am - 5:00pm.

The expected starting salary is $52,000 - $60,000 annually, dependent upon qualifications and experience. 

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

By applying to this job you acknowledge that you have read the California Consumer Privacy Act Applicant Notice

View HERE